Executive Committee (ExCo) Support & Coordination:
- Effective management of ExCo and Board calendars and executive engagements.
- Coordination of ExCo and Board meeting agendas, packs, and documentation.
- Structured tracking of ExCo and Board action items and follow-ups.
- Alignment of executive schedules to strategic priorities.
Board & Governance Support:
- Compilation and coordination of Board packs and ExCo reporting packs.
- Accuracy, completeness, and professional formatting of executive reports.
- Maintenance of governance documentation and record-keeping.
Strategic Execution & Initiative Tracking:
- Tracking of ExCo and Board strategic initiatives and deliverables.
- Maintenance of structured progress reporting mechanisms.
- Coordination of cross-functional follow-ups.
Stakeholder Communication & Engagement:
- Professional communication with internal and external stakeholders.
- Drafting of executive correspondence and presentations.
- Structured management of inbound and outbound executive communication.
Compliance and Risk Management:
- Adherence to internal controls, audit requirements, and regulatory obligations.
- Support the organisation’s compliance risk management programme by assisting with the identification, documentation, and monitoring of compliance obligations.
- Monitor regulatory developments and support the business’s interpretation and awareness of regulatory requirements.
- Assist in preparing for and coordinating external audits or regulatory reviews as directed.
Governance Committee Management:
- Provide administrative and operational support to relevant governance committees (including ExCo, Board sub-committees, and divisional Exco committees), ensuring smooth scheduling, preparation, and governance oversight.
- Prepare committee meeting packs, agendas, and supporting documentation within agreed timelines and in accordance with governance best practices.
- Record, draft, and distribute accurate minutes of governance committee meetings; track and follow up on committee resolutions and action items.
- Maintain governance committee registers, including terms of reference, membership records, attendance registers, and resolution logs.
- Prepare timeous governance and risk-related reports to relevant governance committees, ensuring these reports follow governance best practices.
Company Administration & Statutory Records:
- Maintain and update the company register and statutory records in respect of all entities within the EFT Corporation Group, ensuring accuracy and compliance with applicable regulatory requirements.
- Engage with the various external country company secretaries to ensure compliance with company and local regulations.
- Manage the updating and version control of company letterheads and approved corporate templates across all Group entities, ensuring consistency and compliance with branding and governance standards.
- Coordinate the preparation and filing of statutory and regulatory documentation in collaboration with Legal and the Company Secretary (where applicable), including annual returns and director registers.
- Maintain an accurate and current record of authorised signatories, delegation of authority frameworks, and related governance instruments.
- Conduct version control and documentation accuracy checks on all corporate governance instruments, ensuring all documents are properly archived and accessible.
Support to Compliance, Legal and HR departments:
- Support the Compliance, Legal and HR departments with projects as and when required
Stakeholder Collaboration:
- Cross-functional alignment with other departments.
- External stakeholder engagement.
